Quick Answer: What Are The Three Main Types Of Records?

What are examples of records?

Examples include documents, books, paper, electronic records, photographs, videos, sound recordings, databases, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics..

What are operational records?

Operational records means source documents that evidence distance traveled by a fleet in each member jurisdiction, such as fuel reports, trip sheets, and driver logs, including those which may be generated through on-board devices and maintained electronically, as required by the audit procedures manual.

Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

What are sales records?

Definition: The information you have on your customers, including but not limited to their contact information, how often they purchase from you, what they purchase and how they pay their bills.

What records should I keep and for how long?

To be on the safe side, McBride says to keep all tax records for at least seven years. Keep forever. Records such as birth and death certificates, marriage licenses, divorce decrees, Social Security cards, and military discharge papers should be kept indefinitely.

What are the types of record keeping?

Make sure you keep track of these five types of records for your business.Accounting records. Accounting records document your business’s transactions. … Bank statements. Bank statements are records of all your accounts with the bank. … Legal documents. … Permits and Licenses. … Insurance documents.

What are the types of records management?

Types of RecordsCorrespondence record: Correspondence record includes letters, circular, notice, memo, inquiries, order etc. … Personnel record: The records which are related to the personnel or employees of the organization are known as personnel records. … Accounting record: … Legal records: … Miscellaneous records:

Legal record means any petition, docket, motion, finding, order, judgment, pleading, paper or other document, other than social records, filed with the court; Sample 2.

What are useful records?

Useful Records are Official Copies of: Bank Records. Correspondence. Equipment Maintenance/Service Reports. Registrar’s Statistical Reports – Copies.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together;Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape.

What is the life cycle of records management?

According to the life cycle concept, records go through three basic stages: creation (or receipt), maintenance and use, and. disposition.

How do you record data?

There are very many ways to record data. There are tally charts, graphs, spreadsheets and more. Graphs give you a visual prospective of the data. Tally charts help you record the data in a fun way.

At what point does a document become a record?

Records are generated when written instructions are followed. In other words, after data, information, or results are recorded onto a form, label, etc, then it becomes a record. Documents and records may be paper or electronic. DISPLAY slide 6.

Where are current records kept?

Current Records means records needed for the conduct of the current operations of an agency, and are, therefore, generally located and maintained in an office space and office equipment.

The personal health record (PHR) is an electronic, lifelong resource of health information needed by individuals to make health decisions. … The PHR is maintained in a secure and private environment, with the individual determining rights of access. The PHR does not replace the legal record of any provider.

What are six types of records your company is likely to need?

What financial records do companies need to keep, and for how long?Accounting records. Invoices, receipts, employee payroll, purchases, expenses, VAT records, tax returns and any supporting documents are all accounting records. … Tax records. … Insurance records. … Wage and personnel records. … Why good records management matters.

What is type of record?

A record type is a data type that describes such values and variables. Most modern computer languages allow the programmer to define new record types. The definition includes specifying the data type of each field and an identifier (name or label) by which it can be accessed.

What is the meaning of records?

Definition of record (Entry 2 of 4) 1 : the state or fact of being recorded. 2 : something that records: such as. a : something that recalls or relates past events. b : an official document that records the acts of a public body or officer.

What is document and records?

Documents and Records Both are now called “documented information”. … The key identifier of a record verses a document is that records are documented information that is “retained” and documents are documented information that is “maintained”. A form is a document, when the form is filled out it becomes a record.

Why are financial records kept?

You need good records to prepare accurate financial statements. These include income (profit and loss) statements and balance sheets. These statements can help you in dealing with your bank or creditors and help you manage your business.

What records do companies need to keep?

Assets, liabilities, income and expenditure – If your business is a limited company, you need to keep all of your accounting and business records, including bank statements, paying-in slips, account books, purchases and sales information, to prove the financial position of your business and comply with the Companies …